Code of Conduct

Indonesia Weekend Anthro Gathering (IWAG) is a celebration for us, by us. It’s our private haven to enjoy, but it’s not for the general public. Sure, we’re all about fun and freedom. But some rules are vital for everyone’s safety, and the smooth running of our event. And we also need to maintain the reputation we’re all proud of as an inclusive, caring, and diverse community. By obtaining an IWAG Event Pass, you’re saying “yes” to these rules and all instructions given by our team.

The Basics

Here’s a summarized list of our entire code of conduct for the IWAG weekend.

• IWAG is for everyone 14 years old and above. Attendees aged 14-16 need parental consent to attend. Attendees below 14 must be accompanied by a legal guardian at all times.
• Keep everything teen-friendly in con spaces.
• Always wear your badge and have it on you at all times whenever you are within event spaces. If you lose it, go to Convention Operations immediately.
• We may be sharing the venue with other guests! Everything shown in public areas of the venue, including within event spaces, must be safe for all ages. Let’s give them the best impression of our fandom!
• Respect other attendees and their privacy. Harassment in any form will not be tolerated.
• Smoking & Vaping is not permitted anywhere within the event spaces. Designated smoking areas can be found outside the venue.
• Consuming food bought from outside can only be done from the comfort of your hotel room, or areas outside of the venue’s public areas. Do not display food bought from outside too.
• Please do not wear your fursuit if you intend to swim, as we have no lifeguard or crew members on duty at our venue’s pools.
• Please keep in mind others’ privacy and consent while taking photos! Cameras and photography are not allowed in the fursuit lounge or headless lounges.
• Videos and photos taken by the IWAG media team can be used for non-profit purposes without release or compensation. However, you may request our media teams to not take your photos.
• All props resembling weapons, attributes, and tools, must be checked and approved by our Security team at registration desks, Con Ops, or by roaming Crew members.
• Contraband will be confiscated and controlled substances will be reported to the relevant authorities according to Indonesian law.
• Respect venue properties and facilities. You are liable for damages caused by you.
• Please be responsible and mind your manners.

Content Rating

IWAG is for everyone ages 14 and up. All programming within the convention’s venue spaces will be based on said audiences. Content that is rated for mature or adult audiences must not be shown in public displays. This also means that any sexually explicit content, or adult materials

However, as we do share our venue spaces with other public areas, we ask for your courtesy to keep. This means that you should refrain from excessive use of strong language, inappropriately sexual dressing, and depictions of illegal or behaviors inappropriate for families and young children, either real or fake, in public spaces of the convention.

For any areas of the convention which may have interfaces or sightlines to the public, great care must be taken to ensure any questionable material would not be seen by the general public.

Parental discretion is required when bringing younger children. By allowing children below 14 to attend, parents and legal guardians consent to this content rating and will waive IWAG from any responsibility regarding exposure to 14+ rated content.

Read more about our minor and young attendee policies here.

Your Event Pass

You can get an IWAG Event Pass only through our partner, Community (https://community.furries.id), an event management lifecycle platform supported by IWAG. IWAG does not market or make available access to its Event Passes through any other channel or platform whatsoever.

When you sign up and pay your contribution fee for IWAG, you get a non-refundable pass. This pass allows you (not other attendees) to attend this specific event (not other events). After registering, you’ll first get a confirmation by email or on the Community website. During the event, you can use this pass to redeem an official event badge, which you must wear all the time in the event area. We don’t give refunds for these passes, no matter the reason.

Your pass lets you into the general event but it may not include any additional special events. These events might have their own rules, extra fees, or even a separate pass that will be informed to all attendees in advance, will be labeled clearly, and may have their own terms to attain an Event Pass or provide contribution fees.

You can only register for one Event Pass event. Please note that possession of multiple Event Passes for the same person may result in us revoking all your Event Passes without any refunds.

For a complete understanding of what your pass includes and the rules of participation, we strongly urge you to read the Registration FAQ and Terms and Conditions.

Event Pass Information

We ask for Additional Information from our Attendees that can be filled as part of receiving perks and entitlements of their Event Pass. This could be information such as your preferred badge name, shirt size, a copy of your sona’s reference sheet, and other information that we will use to personalize your experience. Every year, the fields may differ based on the perks and entitlements that are provided for the specific Event Pass Tier.

Additional Information can be updated on our partner, Community. You can populate your Additional Information immediately after finalizing your Event Pass contribution payment, or later on through your profile through My Passes > View Pass > Additional Information.

Note that Event Pass Additional Information has deadlines that vary every year. IWAG’s official social media, website, and email correspondence will have information on when the cutoffs would be every iteration of the event. IWAG has no obligation to entertain Additional Information modifications past these dates.

Event Pass Transfers

If you cannot show up, or would like to transfer the badge to someone else, you would be able to request an Event Pass transfer manually through the convention. You’d need to specify your Event Pass details and the beneficiary’s Community account information. You can read more about this on our Registration Information.

Note that Event Pass transfers have deadlines that vary every year. IWAG’s official social media and website will have information on when the cutoffs would be every iteration of the event. IWAG has no obligation to entertain pass transfers past this due date.

If you are a prospective recipient of an Event Pass from someone else, please take all necessary precautions to ensure that the pass is authentic before conducting any transactions with monetary value. IWAG does not take responsibility and will not be held accountable for transactions performed outside of our only partner, Furries.id Community Platform.

No-Show

If you don’t show up, for any reason, you won’t be able to get a refund and IWAG is not required to supply you with any compensation of your promised perk whatsoever. You are to arrange your own means to obtain, if any, physical or digital goods that your acquired pass may entail, which IWAG may honor on a best-effort basis.

Panelists, Performers, Dealers

All panelists, performers, and dealers/vendors must have a valid event pass. If you plan to be a panelist, performer and dealer/vendor, you are still required to pay the contribution fee in exchange for an Event Pass.

However, you can do this even if Event Passes have run out. Panelist, Performer, and Dealer/Vendor applications will be opened separately from regular Registration, and accepted Panelists, Performers, and Dealers/Vendors can access Event Passes even when general registration has been sold out.

Note that the terms to apply for being a Panelist, Performer and Dealer/Vendor varies from general registration and will be stated on each corresponding application form.

Registration and Authentication

At the convention, you need to present a Legal Identification Document and your Valid Event Pass, which will authenticate your information. After validation, we will hand you your Badge, which is the identifier of every attendee at our event. Badges are usually printed with your Event Pass number and your preferred badge name that you can define on Community. For smaller events related to IWAG, this may be served in other forms.

Your privacy is a priority for us. We handle your personal details with the utmost care and confidentiality. They are used exclusively for the event, and we commit to not sharing or selling your information. We do not, and will not, retain any extra information from your identification, such as your identification number. Verification will be conducted visually, focusing solely on your name, date of birth, and approximate visual resemblance where necessary.

To ensure a smooth check-in at the event, please have your physical legal identification document ready. We cannot accept photos or scans of your legal identification displayed on your device. We will then match it with the details you shared with us. Please ensure that the legal name you have provided to us exactly matches your legal identification.

We accept the following forms of legal identification documents:

• KTP
• SIM
• Passport
• KITAS/KITAP (Temporary or Permanent Residence Permit, as a printout or a card)
• Driver’s License in English, Bahasa Melayu, or conforming to the European Driving License format
• National Identity Cards in English or Bahasa Melayu

If you are under 17, you also need to bring a form of ID and a signed Consent Form by your parent or legal guardian. Read more about this on the Minor Attendee section of this Code of Conduct.

During the event, we might need to re-verify you and your badge against your legal identification at any point where we think is reasonable or required for the interest of attendee safety and wellbeing. Consider keeping a form of identification with you at all times.

If you lose your badge, you can get a replacement badge as long as you can show your ID.

We will not retain your ID. We only use them to examine correctness with your information on our system, and will return it to you once complete. We will not retain copies or take pictures of your ID, unless required due to serious breaches to our Code of Conduct, harmful demeanour, fraudulent activity, and for any required proceedings and lawful purposes.

For comprehensive information on how we handle and protect your personal information, we encourage you to review our Privacy Policy.

Please note that you may need to present your ID in situations where the IWAG Registration and Authentication guidelines and Privacy Policy do not apply, such as:

• Identification while checking in to the hotel or purchasing alcohol from hotel restaurants.
• Admission to independently run events or parties not organized by IWAG.

Your Badge

Your badge is your special key to our event. Wear it with pride and make sure it’s always visible throughout the event.

• Please use only authentic badges. We will ask anyone with a copied or fake badge to leave.
• Feel free to personalize your badge with stickers, pictures, other lanyards, or pins. Just make sure your name and number are still easy to see.
• Our Crew Members, venue staff, or any law enforcement might ask to see your badge and the identification you used for picking it up. So, have them handy.
• Bringing a badge from past events? We appreciate the thought, but please only wear this year’s badge. However, if you have badges from other cool events, you can have those alongside your IWAG one.
• If you lost your badge, swing by Convention Operations or Registration to have your ID and pass re-verified. Please note that if you find your lost badge after you have your replacement, you should return the replacement to Con Operations or the Registration table.
• If you stumble upon a lost badge, kindly hand it over to our Registration or Con Ops. You may return it to the owner yourself if you know them.

Badge sharing is off-limits. It might seem like harmless fun, but sharing badges compromises our event’s security. If you share your badge with someone who ends up breaking the rules, we’ll hold you accountable for their actions. If we find badges being shared, we have to ask all the parties involved to leave.

The consequence of badge sharing is that all related parties - the badge owner and the other person(s) they shared their badge with - may risk a permanent ban from future events.

Minor Attendees

IWAG is for everyone 14 and up. For our younger fur friends between the ages of 14 to 16, remember to bring a signed Consent Form. We also need you to bring a piece of identification with a photo of yourself, for example:

• A Youth Identification Card (the Pink ID Card),
• A Passport
• A Student Card
• A printout of KITAS/KITAP

If you do not have any form of ID with your photo on it, you can bring any alternative documentation that shows your name, a photo of your Family Card (Kartu Keluarga) and a photo of your legal guardians’ photo IDs (e.g. National Identity Card, Passport, Driver’s License, KITAS/KITAP)

Whatever identification card you bring, they have to show your birth date and legal name.

Under-14s

We welcome attendees younger than 14, however please note that:

• All official event programming in IWAG is suitable for attendees 14 and above. Parental discretion is required when bringing younger children. By allowing children below 14 to attend, you consent to this content rating and will waive IWAG from any responsibility regarding exposure to 14+ rated content.
• Attendees under 14 must be accompanied by an adult at all times.
• Attendees between 11 and 14 can attend but will need to register for an Event Pass.
• Attendees 10 and below can attend for free, registration will be performed at the door alongside the accompanying adult.

“Accompanying adults” include parents and legal guardians. All accompanying adults must have a valid Event Pass to enter IWAG.

IWAG reserves the rights to validate the relationship between minor attendees and the accompanying adults, including using additional forms of ID.

Refer to the following table for our minor attendee policy.

Note that other smaller events run by the IWAG Organizing Committee may have their own rules about minor attendees.

Your Stuff

Upon entering our convention, we’ll conduct a brief bag check. If we come across any items that aren’t allowed, don’t worry — we’ll store them for you to collect when you leave. Please note that if we find any controlled substances or dangerous material, we’re obligated to inform the authorities. You won’t be able to partake in our events in the future. Rest assured, any items we set aside during the bag check are securely stored, and ready for you to retrieve upon exiting.

We understand you might carry some cherished items with you. Keep them close to ensure their safety. If you stumble upon a misplaced item, our friendly con staff is at the ready to assist. Lost something? Check with the Con Operations room or venue staff; it might just be there waiting for you!

If you happen to have left behind something and realize it after the con, fret not. If we find something and nobody has picked it up during the con, we will surrender it to the venue’s lost and found department. You may then phone in and enquire our host venue about it.

Restricted Items

We want to make sure everyone has a good time at our convention. To do that we’ve got a few items that need to stay outside convention spaces:

• Smoking buddies: That means cigarettes, cigars (wow!), e-cigarettes, and vapes. Smoking is only allowed in designated areas as regulated by the venue space, or in smoking rooms of the hotel. If you smoke outside these areas, you will be responsible for all penalties and fines.
• Alcoholic drinks: Let’s keep the space bubbly with just our energy, so please leave these in your rooms or at the venue restaurants. Alcohol purchased at the venue may be consumed in the hotel’s dining areas. We also reserve the right to reject admittance to those who appear intoxicated.

Please note, that if any of the above items make their way into the event, we will take care of them for you until you head out. You can of course consume them in private areas (such as your hotel rooms) or in designated areas.

Additionally, you must not bring these items into the convention venue:

• Weapons: Such as live firearms (even unloaded and cleared), blade weapons, melee objects, and items we reasonably identify as weaponry intended to cause harm.
• Controlled substances: Consult Indonesian law for these. If we come across any, we will remove the Attendee from the convention, and inform the relevant authorities.

We also have some exceptions for specific members of the attendee:

• Dealers can bring box cutters and scissors, but only for use in the Dealer’s Den.
• Fursuiters can bring your repair kits. We know accidents can happen.
• For our role-playing enthusiasts, props that resemble weapons but aren’t sharp or metallic are welcome. We just ask you to label them with a zip-tie during check-in.
  • For projective toys such as Nerf Guns, airsoft, or water guns, make sure they are empty, unloaded, and clear of any projectile!

Our Security team or the venue staff themselves may do additional security checks. Please comply with all instructions for inspection.

Dressing Up the Fun Way

First, let’s keep our outfits animal-friendly by skipping real fur.

When it comes to dressing up, please keep it family-friendly and suitable to the nature of the event. Avoid attire that’s too provocative, causes confusion, or might provoke legitimate complaints or stifle offense to the general public. This includes outfits with politically-charged messages, offensive language, fetishistic elements, or the uniforms of actual organizations, be they governmental or private.

Keep your costumes from being “anatomically correct” or indecently revealing. If you’ve got a costume idea that might skirt these rules a bit, you can check in with Registration or Con Ops for a thumbs-up.

As for body paint, visit our Registration desk Con Ops, or find a Crew Member for a quick approval. This helps to prevent damage from costumes and venues. Don’t worry about face makeup, just be careful when you apply it.

Your outfit choices reflect our community, so let’s keep it tasteful and fun for everyone.

Fursuiting Guidelines

At IWAG, when you wear a fursuit, you are not just a participant, you are the face of our community. This applies not only inside the venue but also when you are in a public place next to the event. It is important to keep this in mind.

Our fursuit events are designed to be family-friendly and suitable for a wide range of age groups. The fursuit you wear must also be suitable for all ages. Make sure that your fursuit is not “anatomically accurate” or too revealing. Inappropriate attire, including indecent costumes or controversial symbols, is not permitted.

Lastly, remember that wearing a fursuit can make you sweat, so make sure you and your fursuit stay fresh and clean.

Regarding the schedule, our organizers will inform you about fursuit events. Make sure you are on time. You also need to prepare everything you might need, such as hydration or handlers. Your comfort and safety are your responsibility. IWAG Crew are there to facilitate, not to meet individual needs.

Fursuit lounge

IWAG events have special areas for our fursuiters, where you can dress up, freshen up, or rest. This space is monitored to ensure the safety of your equipment, however leaving anything unattended here is at your own risk. We recommend that you use this area to avoid costume-related incidents.

Note that admittance to the Fursuit Lounge will be enforced and only attendees with the “Fursuiter” and “Fursuit Handler” badge ribbons will be granted entry. Strictly no entry to attendees without these ribbons. The “Fursuiter” and “Fursuit Handler” ribbons can be retrieved during the Registration process. Some IWAG events would also require you to declare if you are bringing your fursuit via the Additional Information page of your acquired Event Pass (the same page you’d be inputting your badge name.) This can be found on our registration platform, Community.

Fursuit Lounges may be supplied with refreshments and equipment that would help fursuiters recharge, replenish, repair, and maintain their beloved suits. Please share these facilities with courtesy to other fursuiters and attendees. Be considerate about hogging something for too long.

Other satellite or supplementary areas such as Headless Lounges or Cooldown Lounges may be subject to their own access controls, restrictions, and operating constraints, depending on the event.

Things to Consider About Fursuits for Non-Fursuiters

For bystanders, understand that fursuits can limit your vision and hearing. We urge fellow attendees to be careful and provide enough space for fursuiters. Avoid sudden or unexpected interactions. Respecting personal boundaries is very important. Remember, every fursuit and costume is a work of art. So, ask permission first before approaching or interacting with any fursuiters.

Props

Props that resemble weapons but aren’t sharp or metallic are welcome. We just ask you to label them with a zip-tie during check-in. Projective toys such as Nerf Guns, airsoft, or water guns, must be empty, unloaded, and clear of any projectile! Props that look like melee weapons must be made out of soft material such as foam or clear plastic, and must be inspected to minimize potential harm. Hard and/or sharp melee objects are strictly forbidden.

Props should be of sensible sizes, and not be uncontrollable and unwieldy so that it can become a tripping hazard or may knock other items down or mistakenly impact and brush against other attendees. If your prop may cause commotion or injuries unintentionally, we may ask you to carry it in a safer manner, or have it secured elsewhere.

If you are unsure, please approach a Crew Member.

Attributes and Upkeep

Let’s be considerate of each other as well as make ourselves good guests to our venue and the other patrons that share the weekend with us by taking care of the props and attributes we carry, and the upkeep we maintain.

Please be mindful of the flags that represent any country, institution, movement, or groups. Oversized flags can cause tripping hazards in crowded areas and national flags may end up not being treated according to protocol. Small handheld flags and banners are perfectly fine.

Inappropriate attire, including indecent costumes, revealing clothing, or controversial symbols, is not permitted. Non-traditional outfits are fine as long as they remain within the general standards of public decency and do not cause disruption. Clothing must not have any revealing parts that are not suitable for an all-ages audience.

Personal Hygiene

Please be mindful of your personal hygiene for the comfort of yourself and those around you. Make sure you have at least six hours of sleep, two meals a day, and one shower in the morning before the convention. And since Jakarta can be very hot and humid - you might need to plan for more showers and change of clothing. If you are fursuiting, plan to bring more spare clothing, cooling instruments or equipment, and make use of our fursuit lounge.

Behavior

As we revel in the fun and bond with fellow furries, remember to let our actions and words reflect our community. At IWAG, our guiding principle is courtesy. Being polite and accommodating uplifts the atmosphere and makes the event enjoyable for attendees of all ages!

Treat each other respectfully.

Creating a welcoming environment is a group effort, and that means no discrimination, harassment, or derogatory remarks based on identity are allowed. Harassment can manifest in many forms including but not limited to stalking, offensive comments, or unwelcome physical contact. Such behavior has no place at IWAG.

Be respectful to your environment. Interruptions to panels, events, and activities in a manner that disrupts and disengages the activity from its primary topic, which would sidetrack, delay, or upset the panel, activity or event, are prohibited.

If someone’s actions unsettle you, consider opening a dialogue. A friendly and understanding chat often resolves minor issues. However, if the problem persists, don’t hesitate to bring it to the attention of IWAG Crew. It’s important to let us know right away, as addressing issues after the event wraps up can be tricky.

We do not tolerate any harassment or acts of violence.

It’s important to underscore our zero-tolerance policy for violence and threats. If you encounter anything of this nature, your first call should be to the authorities, followed by informing us of all the relevant details. Our ultimate goal is to foster a safe and joyful space for everyone to enjoy.

We do not condone, and we do not want to expose our community to unsavory behavior. As such, to maintain a safe and comfortable environment for all attendees, please note that we reserve the right to conduct checks on our attendees, as governed by our Privacy Policy. The checks will be done with the knowledge of our IWAG Leadership.

Those found violating these guidelines will generally be asked to refrain from and cease such behavior, though some violations by their very nature will result in badge revocation and permanent expulsion from current and future conventions, and IWAG may contact the authorities, if appropriate.

For more details of unwelcome behavior or individuals, please read our anti-harassment policy and harmful behavior policy.

Photos and Recording

Feel free to capture your exciting moments for personal use. Don’t forget to ask permission before taking photos of other people. Also, understand that sometimes you may appear in the background of someone else’s photo. We ask that you remain vigilant and courteous, and respect the rights of other Attendees who wish to not have their pictures taken.

Sometimes the IWAG crew will also take photos and videos. These photos become our property and may appear in our promotional materials or publications. By attending, you give your consent to IWAG to use these media for non-commercial purposes without compensation or notification.

If someone is in a private situation, such as receiving medical attention, or has asked for privacy, please respect them. We do not allow taking pictures or sharing photos and videos of these private moments.

We also ask for your courtesy to not record or photograph within hotel rooms unless everyone in the room has been informed in advance, or have consented for photo and video.

Some panels may have their own restrictions. During active hours of the fursuit lounge, it is also prohibited to take photos or videos. IWAG however reserves the right to operate camera surveillance of the convention spaces (including fursuit lounges) and areas operated by the convention to maintain safety.

If anyone requests you to delete any photos, videos, or audio recording of them, we ask for your cooperation to honor these requests and courteously delete the files immediately upon request.

The use of hidden recording devices is strictly prohibited. Only cameras and cellphones may be used to take photos or videos during the event. Make sure that your subject is aware they are being recorded, unless you’re taking crowd shots.

Some programs at IWAG may have their own rules regarding recording devices. Please follow those rules or contact an IWAG Crew for help.

Mass Media, Press, Research and Commercial Photography and Recording

If you want to record any event in IWAG, be it for live stream, mass media publications, or research, you need to get our approval first. Please send an email to [email protected] explaining your intention. You also need to attain passes like other participants.

Commercial photography is prohibited without express written consent from the IWAG Crew. For any for-profit photography and videography intentions, please contact [email protected] for consultation and permission.

Venue Space

To ensure a pleasant stay at the venue, all hotel guests, including those attending the convention daily, must follow the hotel’s rules. This is required even if you’re not staying at the hotel. You need to adhere to all noise guidelines. If IWAG Crew Members or venue/hotel staff ask you to close your hotel room door or turn down your volume, please do so. Not following these rules could lead to penalties, including losing your convention badge.

Tampering with any of the venue properties is prohibited and might result in expulsion and/or fines by the venue. You will be financially and legally responsible for all damages that are found from your misconduct.

Printed items such as flyers, stickers, business cards, and other related items must be placed in a clearly marked area. Any item found outside the designated area will be removed and/or trashed. Any printed items viewable in the venue area must not show any adult or explicit material. IWAG reserves the right to remove any items in the designated area for any reason.

You may not enter the services area of the venue or other restricted areas of the convention.

Please clean up after yourself. Do not leave any trash behind and dispose of them properly into trash bins or trash bags found throughout the venue.

Please ensure any of your actions, publicly or privately, does not infringe on the public image of IWAG or any of our contracted venues. Take care of what you post and how you behave during the weekend.

Sleeping in the convention area is not allowed. If you need to rest, please go to a private place like your hotel room or home. If you don’t have a room yet, you can find booking options on our website or other hotel booking sites. Sleeping in public or convention areas overnight is not allowed. You could be asked to leave the venue by the staff.

The use of Unmanned Aerial Vehicles (UAVs) is not allowed in the venue due to low ceilings and limited space unless you have explicit permission from Convention Operations and they have made a public announcement about it.

Food and Beverages

Please note that consuming food purchased outside of the venue is prohibited in all public spaces and event spaces within the venue. It is also prohibited to display, or publicly exchange non hotel provided consumables. However, you can bring any food to enjoy in the privacy of your hotel room.

Any sales of food or drinks made within the public areas of the venue or within event spaces is strictly prohibited. Anyone found to be trading food or drinks for a form of payment in the express interest of commercial activity may be subject to corkage fees by the venue, which will be billed to you.

Alcohol is strictly prohibited anywhere in public or event spaces. These can be enjoyed responsibly in the privacy of your room. Alcohol purchased at the venue can be consumed in venue restaurants and bars.

Commercial Activity

Commercial Activity within the venue and convention space is only authorized to those which have been given express consent by IWAG Leadership, or are authorized due to the very nature of their involvement in the convention, such as Dealers. Advertisements and calls to exchange money for goods or services, as well as solicitation, are strictly prohibited.

Any commercial activity other than the authorized Dealers at the Dealers Den, such as commercial photography, should obtain a written permission from convention operations. IWAG Leadership has the final say on authorizing additional commercial activities.

IWAG is a community-run gathering, not a marketplace, and as such, IWAG Leadership cannot oversee or enforce the legality of business activities involving the exchange of goods and services for monetary value. Note that engaging in any commercial activity within convention grounds is a privilege and can be revoked at any time.

As a result, IWAG assumes no responsibility for the commercial activities of individual sellers during the event.

Responsibility of the commercial transaction is upon the seller and the buyer. It is also their responsibility to adhere to applicable local regulation. Under no circumstances that IWAG is responsible for any commercial activity.

We therefore transfer all responsibility and risk of commerce activities to each Attendee to make necessary agreements/necessary registrations in order to perform commercial activities as required or as waived by local regulations, if applied.

Dealers Den Activity

It is a privilege given by the Dealers’ Den Department to engage in commercial activity in IWAG Dealers Den. Dealers Den Staff have the final say on what is allowed and what not depending on situational condition. Rules will be conveyed to the accepted and/or shortlisted Dealers before the event. Such rules would generally restrict or prohibit the sale of items such as, but is not limited to:

• Product derived from animals
• Food and drinks
• Immoral items or items that may be socially unacceptable
• Politically aligned materials
• Illegal items according to Indonesian law
• Items not related to the furry fandom as a whole
• Prohibited items due to the nature of IWAG agreement with the venue

IWAG Dealers Den Staff is responsible for informing Dealers with more details and examples of items that are deemed safe or unsafe for sale, which will be accessible for review in the Dealers Den Application form, and will be refreshed and updated as the Staff deems fit.

Hotel Rooms and Facilities

Hotel rooms are private areas, and IWAG is generally not responsible for any activity that happens inside the hotel rooms. Hotel policies, as well as local and national laws apply and are in effect at all times.

If you are sharing a room with any roommates, please make sure that you communicate with your fellow roommates about any house rules and activities you might like to do in your room out of respect for each other. However, in the interest of attendee safety and comfort, IWAG may take into account any reported incidents, by the room’s occupants or by other attendees and guests, that happens inside hotel rooms, and may be evaluated against the Code of Conduct.

IWAG may provide special room keycards that can be taken home by the attendee without extra charge. Any extra cards provided by the hotel, if lost, are the responsibility of the occupant. Any fees charged for extra cards, if any, are payable by the room occupants.

It is forbidden to display door signs that require you to use adhesives, tapes, and stickers on any hotel property. However, hanging door handle signages are allowed as it is easily removable and only affixed on the door handle or room number sign, if any.

If you are setting up any decorations, equipment, or temporary fixtures in your room, please make sure they are not affixed in any way to the hotel room walls and permanent fixtures.

Do not hang anything on the fire sprinklers. This can break the sensitive chemical-filled chamber separating you and a highly pressurized flow of water (and a general fire alarm that stops everything in its tracks.)

You should treat any public-facing interfaces, such as balconies, corridors, windows, and pool decks as public spaces. Therefore, we ask you to refrain from hanging any signage, poster, flags, or other peripheral on any public-facing balconies or windows.

We also kindly ask you to take care of your own privacy while in your room. Ensure your windows and doors are closed when performing activities you would not want any passing hotel guest or member of the public to see. We ask you to be mindful of the positive impression we are maintaining of our community to other guests of the hotel, passing members of the public, and Indonesian sociocultural customs.

Throwing anything from elevated platforms, including balconies, pool decks, and railings, are strictly prohibited.

Smoking in non-smoking rooms will attract a fine.

Please note that any sort of damage, including wear, tear, and traces of smoking, found in your hotel room will be billed to you after the event. Items belonging to the hotel that you may have lost or taken home will also be charged to you. Any charges that occur are your responsibility to settle.

Failure to follow any hotel policies, or failure to complete any outstanding settlements to our host hotels is a bannable offense for future IWAG events.

Hotel Room Noise Levels

Keep your noise level down, especially during the nighttime. Unless stated otherwise (such as quiet floors or party floors designated by the convention, if any), noise levels shall be kept to a minimum during quiet hours, which is past 22:00 local time.

During quiet times, doors must be closed. Do not prop any doors open. Minimal noise is allowed in the hallway. Personal audio systems such as bluetooth speakers must be kept at a courteous volume at all times. If any noise complaints are received, you must either lower your volume, cease the activity, or move to designated party floors.

Shared Hotel Facilities

The hotel has trusted us with their facilities and we expect that you uphold that trust. Some shared hotel facilities may be jointly run with IWAG, and some might be unsupervised or supervised by the hotel.

Adhere to hotel specific rules regarding their facilities, such as pool time closing hours, gym guidelines, sauna occupancy limit and so on. Some facilities might require you to pay for the facilities, or facilities to be only used by paying hotel guests. If you are not staying in the hotel, please do not use such facilities.

Any violation of hotel rules is your responsibility, both IWAG and the host hotel will hold you responsible.

Playing By The Rules

If someone slips up and doesn’t stick to our Code of Conduct, there might be a few consequences. These can range from a friendly reminder to possibly needing to leave. But fret not! Our IWAG team is all about understanding and empathy. Do you feel something’s off? Or if you think a situation wasn’t handled just right, our ears are always open.

While we encourage open-mindedness, we also uphold responsibility. If someone’s actions cause damage or pose safety risks, they’ll be held accountable, even if it means involving law enforcement. Our focus is always on creating a safe and enjoyable space for everyone.

On certain cases, we may need to extend enforcement of the Code of Conduct to non-registered patrons and guests of our venues if we assess that they have gone to noticeably great lengths against the safety and comfort of our attendees, and we will work with hotel, venue and law enforcement teams to keep everyone - attendees and venue guests alike - safe and happy.

All attendees must follow all instructions from IWAG Crew Members, and/or hotel staff and security personnel. If you have a concern with a decision or instructions given, first follow the instructions provided, then find an IWAG Crew member to assist you with any follow-ups.

Private Event Notice

IWAG is a Private Event and attendees are entitled to a reasonable amount of privacy.

Media coverage, journalism, and commercial photography of any kind are prohibited without prior written permission from the event organizers in advance.

Any recording of the event for the express purpose of providing information to unrelated parties for a profit or journalistic purposes, such as media coverage, journalism, and commercial photography of any kind are prohibited without prior written permission from the IWAG organizing committee, and may be later revoked before or during the event, at the sole unilateral discretion of IWAG Leadership.

Media and Press Coverage

If you are a member of the Media and Press and would like to cover our event, you must first contact the organizing committee behind the event through our institutional relations team at [email protected] with your proposals.

You must explicitly document and provide evidence of your employment, contract, or substantial form of relation to an institution of Media and/or Press. You must also declare your objectives, topics of interest, events, activities, and expected narrative outcome.

Should you be authorized to perform Media and Press Coverage at the Event, you will be required to attain an Event Pass like any other attendee. You may be asked to perform Registration at the venue through different means, which will be informed to you in writing. You will also be identified as a member of Media or the Press.

Liability Waiver

By participating in IWAG, you acknowledge these terms and commit to upholding them:

• You agree to abide by all rules and follow any instructions set forth by both IWAG organizers and the venue hosting the event. You acknowledge that any violations or damage caused are your sole responsibility to settle.
• You recognize that any transactions occurring during IWAG are the responsibility of both the seller and buyer. Both parties must comply with local regulations, and IWAG assumes no liability for these transactions.
• You consent to have your identity tied to your badge. Any violation of the Code of Conduct established by IWAG, or rules set by the venue, may result in the revocation of your badge without any refund and could lead to indefinite membership cancellation.
• You understand that any form of breach and serious disregard of the Code of Conduct and/or rules set by the venue will be used to evaluate your eligibility to attend any further IWAG events or related events.

Our team is committed to providing a fun, safe, and inclusive experience for all attendees. Please understand that despite our best efforts to follow safety and health guidelines, not all risks can be eliminated entirely. Aside from the obligations required by Indonesian law, we cannot assume responsibility for any actions performed by or affecting attendees, nor for any damage, injury, or loss incurred during the event.

Your understanding and cooperation are deeply appreciated.

Need to Know

Got a question or two about our code of conduct? Drop us a line anytime at [email protected]. The sooner, the better, especially if it’s before the event kicks off.

If you have any questions, or need any help from our team at the event, feel free to reach out to one of our Crew Members, or drop by Registration and Convention Operations.

We might tweak these rules now and then. But don’t worry, the most recent version will always be right here on this page.

Together, let’s make IWAG an unforgettable, joyful, and safe celebration for everyone!

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